How to Download and Fill Out CS Form No. 212 Revised 2017
If you are applying for a government job or promotion, you will need to submit a Personal Data Sheet (PDS) along with your other requirements. The PDS is also known as CS Form No. 212 Revised 2017, which is the latest version issued by the Civil Service Commission (CSC). In this article, we will guide you on how to download and fill out this form correctly and completely.
What is CS Form No. 212 Revised 2017?
CS Form No. 212 Revised 2017 is a document that contains the personal information, educational background, work experience, civil service eligibility, and other relevant data of a government employee or applicant. It is used by the CSC and other government agencies to evaluate the qualifications, skills, and competencies of the person for a certain position or career advancement.
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The purpose and content of the form
The main purpose of the PDS is to provide a standardized and comprehensive profile of a government employee or applicant that can be used for various purposes, such as:
Recruitment and selection
Performance appraisal
Training and development
Career planning and guidance
Human resource management
Research and statistics
The PDS consists of two parts: the main form and the work experience sheet. The main form has eight sections:
Personal Information
Family Background
Educational Background
Civil Service Eligibility
Work Experience
Voluntary Work or Involvement in Civic / Non-Government / People / Voluntary Organizations
Training Programs Attended
Other Information
The work experience sheet is an attachment to the main form that provides more details about the work experience of the person. It has four columns:
Inclusive Dates (mm/dd/yyyy)
Position Title (Write in full/Do not abbreviate)
Department / Agency / Office / Company (Write in full/Do not abbreviate)
Monthly Salary (in Philippine Peso)
The changes and updates in the revised version
The CSC issued the revised version of the PDS in April 2017 to align it with the Data Privacy Act of 2012 and to incorporate some changes and updates in the form. Some of the major changes are:
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The addition of a warning statement that any misrepresentation in the PDS and the work experience sheet shall cause the filing of administrative/criminal case/s against the person concerned.
The removal of some fields that are deemed unnecessary or sensitive, such as height, weight, blood type, religion, spouse's occupation, father's/mother's occupation, etc.
The inclusion of some fields that are deemed relevant or important, such as email address, mobile number, government-issued ID number, etc.
The modification of some fields to make them more specific or clear, such as date of birth, place of birth, citizenship, etc.
The rearrangement of some sections and fields to make them more logical or consistent, such as moving the civil service eligibility section before the work experience section, etc.
Where to Download CS Form No. 212 Revised 2017?
There are two ways to download the PDS and the work experience sheet: from the official sources and from the alternative sources.
The official sources and links
The official sources of the PDS and the work experience sheet are the CSC website and the CSC regional offices. You can download the forms from the following links:
: This is the main source of the forms. You can find them under the Forms tab on the homepage. You can also access them directly from these links:
: This is the alternative source of the forms. You can visit any of the CSC regional offices near you and request for a copy of the forms. You can find the list and contact details of the CSC regional offices on this link:
The alternative sources and links
The alternative sources of the PDS and the work experience sheet are some websites that provide downloadable copies of the forms. However, you should be careful when using these sources as they may not be updated or accurate. You should always check and compare the forms with the official sources before using them. Some of the alternative sources are:
: This is a website that provides various government forms, including the PDS and the work experience sheet. You can download them from these links:
: This is a website that provides tips and guides on various topics, including government services and requirements. It also provides a downloadable copy of the PDS and the work experience sheet. You can download them from this link:
How to Fill Out CS Form No. 212 Revised 2017?
After downloading the PDS and the work experience sheet, you need to fill them out properly and completely. Here are some general instructions and tips on how to do it:
Use black or blue ink only.
Write legibly and clearly.
Do not leave any field blank. Write "N/A" if not applicable.
Do not use abbreviations. Write in full.
Do not alter or erase any information. Use correction tape or fluid if necessary.
Do not attach any document unless required.
Sign and date the form at the bottom of each page.
Attach a recent passport-sized photo with your name tag on the upper right corner of the first page.
Attach the work experience sheet as an annex to the main form.
Make sure to review and verify the accuracy and completeness of your information before submitting the form.
The specific sections and fields
Here are some specific instructions and tips on how to fill out each section and field of the PDS and the work experience sheet:
Personal Information
This section contains your basic personal information, such as name, date of birth, place of birth, sex, civil status, citizenship, etc. Here are some tips on how to fill out this section:
Write your name in the following order: surname, first name, middle name, extension name (if any).
Write your date of birth in mm/dd/yyyy format. For example, 01/01/1990.
Write your place of birth in the following order: city/municipality, province/state, country (if abroad).
Write your sex as either Male or Female.
Write your civil status as either Single, Married, Widowed, Separated, or Annulled.
Write your citizenship as either Filipino or Dual Citizenship. If you have dual citizenship, write the details of your other citizenship in the space provided.
Write your height in meters. For example, 1.65 m.
Write your weight in kilograms. For example, 60 kg.
Write your blood type as either A, B, AB, or O. Include the Rh factor if known. For example, A+ or O-.
Write your GSIS ID number, PAG-IBIG ID number, PHILHEALTH number, and SSS number if you have them. If not, write "N/A".
Write your residential address in the following order: house/block/lot no., street, subdivision/village/barangay, city/municipality, province/state (if abroad), ZIP code.
Write your permanent address in the same order as above. If it is the same as your residential address, write "Same as above".
Write your telephone number, mobile number, and email address if you have them. If not, write "N/A".
Family Background
This section contains your family background information, such as spouse's name, children's names and dates of birth, father's name, mother's maiden name, etc. Here are some tips on how to fill out this section:
If you are married, write your spouse's name in the following order: surname, first name, middle name, extension name (if any).
If you have children, write their names and dates of birth in the following order: surname, first name, middle name, extension name (if any), date of birth (mm/dd/yyyy). Use additional sheets if necessary.
Write your father's name in the following order: surname, first name, middle name, extension name (if any).
Write your mother's maiden name in the following order: surname, first name, middle name.
Educational Background
This section contains your educational background information, such as the levels, names, and addresses of the schools you attended, the degrees or certificates you obtained, the periods of attendance, and the honors or awards you received. Here are some tips on how to fill out this section:
Write the levels of education you completed in the following order: elementary, secondary, vocational/trade course, college, graduate studies. If you did not complete a certain level, write "N/A".
Write the names and addresses of the schools you attended for each level of education. If you attended more than one school for a certain level, write the most recent one.
Write the degrees or certificates you obtained for each level of education. If you did not obtain a degree or certificate for a certain level, write "N/A".
Write the periods of attendance for each level of education in mm/yyyy format. For example, 06/2010 - 03/2014.
Write the honors or awards you received for each level of education. If you did not receive any honor or award for a certain level, write "N/A".
Civil Service Eligibility
This section contains your civil service eligibility information, such as the type and level of eligibility, the rating, the date of examination or conferment, and the place of examination or conferment. Here are some tips on how to fill out this section:
Write the type and level of eligibility you have. For example, Career Service Professional or Subprofessional, RA 1080 (Bar/Board), PD 907 (Honor Graduate), etc.
Write the rating you obtained for your eligibility in percentage format. For example, 85.00%.
Write the date of examination or conferment for your eligibility in mm/dd/yyyy format. For example, 08/12/2018.
Write the place of examination or conferment for your eligibility in city/municipality and province/state format. For example, Manila, Metro Manila.
Work Experience
This section contains your work experience information, such as the inclusive dates, position titles, department/agency/office/company names, and monthly salaries of your previous and current employment. Here are some tips on how to fill out this section:
Use the work experience sheet as an attachment to the main form. Do not write anything on this section of the main form.
Write your work experience in reverse chronological order. Start with your most recent or current employment and end with your first employment.
Write the inclusive dates of your employment in mm/dd/yyyy format. For example, 01/01/2020 - 12/31/2020.
Write the position title of your employment in full. Do not use abbreviations. For example, Administrative Assistant or Accountant.
Write the department/agency/office/company name of your employment in full. Do not use abbreviations. For example, Department of Education or ABC Corporation.
Write the monthly salary of your employment in Philippine Peso. For example, 20,000.00.
Voluntary Work or Involvement in Civic / Non-Government / People / Voluntary Organizations
This section contains your voluntary work or involvement in civic / non-government / people / voluntary organizations information, such as the names and addresses of the organizations, the inclusive dates of your involvement, and the number of hours spent. Here are some tips on how to fill out this section:
Write the names and addresses of the organizations you were involved in as a volunteer or a member. If you were involved in more than one organization, write them in reverse chronological order.
Write the inclusive dates of your involvement in mm/dd/yyyy format. For example, 01/01/2019 - 12/31/2019.
Write the number of hours you spent for each organization. For example, 100 hours.
Training Programs Attended
This section contains your training programs attended information, such as the titles, inclusive dates, number of hours, and conductors of the training programs you attended. Here are some tips on how to fill out this section:
Write the titles of the training programs you attended. If you attended more than one training program, write them in reverse chronological order.
Write the inclusive dates of the training programs in mm/dd/yyyy format. For example, 01/01/2019 - 01/05/2019.
Write the number of hours you spent for each training program. For example, 40 hours.
Write the conductors of the training programs, such as the names and addresses of the institutions or organizations that conducted them. For example, XYZ Training Center or National University.
Other Information
This section contains your other information, such as your special skills and hobbies, non-academic distinctions or recognition, membership in associations or organizations, and references. Here are some tips on how to fill out this section:
Write your special skills and hobbies that are relevant or useful for your job or career. For example, computer skills, language skills, sports skills, etc.
Write your non-academic distinctions or recognition that are related to your job or career. For example, awards, certificates, commendations, etc.
Write your membership in associations or organizations that are pertinent to your job or career. For example, professional associations, civic groups, etc.
Write your references that can attest to your character and qualifications. Include their names, positions, contact numbers, and email addresses. You should have at least three references and they should not be related to you by consanguinity or affinity.
Conclusion
In this article, we have discussed how to download and fill out CS Form No. 212 Revised 2017 or the Personal Data Sheet (PDS). We have provided you with the official and alternative sources and links where you can download the form and the work experience sheet. We have also given you some general and specific instructions and tips on how to fill out each section and field of the form and the work experience sheet correctly and completely. We hope that this article has been helpful and informative for you. If you have any questions or feedback, please feel free to leave a comment below.
FAQs
Here are some frequently asked questions (FAQs) about CS Form No. 212 Revised 2017:
Q: How many copies of the PDS and the work experience sheet do I need to submit?
A: You need to submit one original copy and one photocopy of the PDS and the work experience sheet to the CSC or the government agency where you are applying.
Q: Can I use an old version of the PDS?
A: No, you cannot use an old version of the PDS. You must use CS Form No. 212 Revised 2017 as it is the latest version issued by the CSC.
Q: Can I type or print my information on the PDS?
A: Yes, you can type or print your information on the PDS using a computer or a typewriter. However, you must make sure that your information is clear and readable. You must also sign and date the form by hand.
Q: Can I submit my resume or curriculum vitae instead of the PDS?
A: No, you cannot submit your resume or curriculum vitae instead of the PDS. The PDS is a mandatory requirement for government employment or promotion. You must submit the PDS and the work experience sheet along with your other requirements.
Q: Where can I get more information or assistance about the PDS?
A: You can get more information or assistance about the PDS from the following sources:
: You can visit the CSC website and check the FAQs, guidelines, and announcements about the PDS.
: You can contact or visit any of the CSC regional offices near you and ask for help or clarification about the PDS.
: You can call the CSC hotline at (02) 8951-2575 or 8951-2576 and talk to a CSC representative about the PDS.
: You can send an email to csc.gov.ph@gmail.com and inquire about the PDS.
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